CAMP POLICIES

🌟 Camp Policies at a Glance

 

We want your experience with The STEM Studio to feel smooth, transparent, and supportive. Here’s everything you need to know before registering.

 

💳 Registration & Payment

Full payment is required at the time of registration to reserve your child’s spot.

Enrollment is limited to maintain small group sizes and a high quality learning environment.

Spots are secured on a first come, first served basis.

 

🔁 Refund & Cancellation Policy

Because our program maintains small group sizes and prepares materials in advance, all cancellations must be submitted in writing.

 

21 days or more before the first day of camp

Full refund minus a $50 administrative fee per child, per week

 

8 to 20 days before the first day of camp

50% refund

 

7 days or fewer before the first day of camp

Non refundable

 

Once camp begins, no refunds, credits, or prorated tuition will be issued for missed days, illness, vacations, or early withdrawal.

 

If The STEM Studio cancels a camp session, a full refund will be provided.

 

🔄 Transfers

Families may request to transfer to a different camp week when space is available.

Requests must be made at least 8 days before the original camp start date.

One transfer per registration is recommended.

All transfers are subject to availability.

 

💛 Scholarships & Discounts

As a nonprofit organization, we are committed to accessibility.

 

Sibling discount

10% off each additional child

 

Scholarships

Limited need based financial assistance is available

 

Scholarships and discounts are non transferable and not redeemable for cash.

 

⏰ Attendance & Punctuality

Camp begins and ends promptly at the scheduled times.

Please arrive on time for drop off and pick up.

Notify us in advance of any absences.

 

🚗 Pick Up & Authorized Guardians

Children will only be released to individuals listed as authorized pick up contacts.

A valid ID may be required at pick up.

Please notify us in advance of any changes.

 

🩺 Health & Safety

The safety of our campers is our top priority.

 

Children should stay home if they are experiencing symptoms of illness.

Any allergies, medical conditions, or special needs must be disclosed at registration.

Staff are not permitted to administer medication unless prior arrangements are made.

 

In case of emergency, families will be contacted immediately.